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105 Examples of Project Requirements

John Spacey, updated on April 14, 2024

Project requirements are specifications of change that will be delivered by a project. This can include functions, features, criteria, conditions, capabilities and constraints that are used to plan a project and assess its progress and ultimate success. The following is a basic outline of the common types of project requirements.

Functional Requirements

Specifications of the capabilities of a product, service, environment or process.

Authentication & Authorization	Business Rules
Configurations	Content
Controls	Customer Experience
Filtering & Sorting	Import & Export
Integration	Look & Feel
Maintenance	Monitoring
Notifications	Policies
Registration	Reporting
Screens	Search
Sense & Sensation	Services
Sessions	Support
Tasks	Transactions
Use Cases	User Goals
User Input	User Profiles
User Roles	User Stories
Validation	Workflows

Non-functional Requirements

The quality, performance, reliability, compliance, security, usability and overall customer experience of a product, service or process.

Accessibility	Availability
Capacity	Compatibility
Compliance	Disaster Recovery
Documentation	Durability
Error Handling	Fault Tolerance
Interoperability	Learnability
Logging	Maintainability
Materials	Monitoring
Performance	Quality
Reliability	Scalability
Security	Support
Sustainability	Training
Usability

Assumptions

Assumptions are things that you hold to be true for the purposes of a project. For example, a stakeholder may assume that the project will comply with regulations as opposed to making this a requirement. Assumptions are held to be true such that if they do not materialize the project plan may need to be revisited. This is a common occurrence such as a construction project that doesn't receive a permit in the timeframe expected.

Accurate Requirements	Approval Processes
Budget Accuracy	Change Management
Communication Processes	Customer Participation
Data Migration	Decision Authority
Dependency Resolution	Development Tools
Documentation Access	Environmental Stability
Equipment Availability	Facility Availability
Funding Availability	Historical Data
Legal Compliance	Market Stability
Permit Approval	Personnel Recruitment
Regulatory Adherence	Requirement Stability
Resource Availability	Risk Mitigation
Skill Availability	Stable Technology
Stakeholder Availability	Technical Infrastructure
Testing Environments	Timeline Adherence
Timely Feedback	Training Resources
Travel Arrangements	User Participation
Weather Stability

Constraints

Project constraints are limits to a project's resources and options. Time, budget and employee related constraints are common such as a fixed budget, deadline and the constraint that you can't hire new employees. It is also common to have constraints related to facilities, technologies and platforms that must be used.

Budget	Employees
Environments	Facilities
Infrastructure	Out-of-Scope
Platforms	Resource constraints
Schedule	Scope
Skills	Technology
Time

Out-of-scope items are an important type of constraint whereby you communicate the expectation that certain things will not be delivered as part of a project.

Overview

Project requirements include all statements that are used to determine what a project will deliver. This includes specifications of functional and non-functional attributes of products and associated lists of assumptions, constraints and out-of-scope items.

Summary

Project requirements specify required changes. These are broadly categorized as functional requirements and non-functional requirements. Project requirements are also shaped by a set of project assumptions, constraints and list of out-of-scope items.