42 Examples of Records Management

John Spacey, November 30, 2022

Records management is the end-to-end process of capturing, maintaining, controlling and disposing of information artifacts. This includes the management of any information that is important to a business or that must be retained for compliance purposes including records of analysis, decisions, transactions, processes, projects, problems, finances, approvals and so forth. Such records may be in paper or digital format and include things like emails, logs, documents, media, digital messages and databases. The following are common examples of records management.

Archival control of digital records	Audit trail
Capturing and managing emails	Capturing and managing media
Classifying records	Collection of records
Compliance reporting	Data privacy
Digital preservation	Digitization of records
Disaster recovery of records	Enforcing record policies and processes
Ethical handling of records	Gap analysis of systems / record repositories
Identification and protection of essential records	Implementing / improving record management systems
Information access policies	Information capture requirements
Information planning	Information security of records
Information taxonomies	Inventory of systems / record repositories
Log management	Maintaining permanent records
Managing confidential records	Modernizing record systems, repositories and processes
Monitoring regulatory change	Quality control for records
Recordkeeping processes	Records disposition
Records management procedures & guidelines	Records metadata
Records policies	Records standards
Records storage planning & capacity planning	Records tracking
Records transfers / integration	Regulatory compliance
Retention policies	Retention schedules
Supporting audits and other reviews of records	Supporting transparency processes

Overview: Records Management
Type	Information Science
Definition	The end-to-end process of capturing, maintaining, controlling and disposing of information artifacts.
Related Concepts	Information Science » Examples of Artifacts » Documents » Media »