
Example #1
Meeting minutes may capture decisions, issues and action items that take a step towards resolving issues. This is typical of an initial planning session that leads to more meetings.
Example #2
Meeting minutes should not be confused with a meeting agenda. An agenda is often a separate document or informal statement captured in a meeting booking or email. Nevertheless, it can be useful to include a brief description of the agenda in your meeting minutes.
Example #3
Meeting minutes may be structured by agenda item with a separate list of discussion points and action items for each.
Fields
Depending on the context, the following fields may be included in meeting minutes.Roles | Meeting OrganizerFacilitatorPrepared by [meeting minutes] AttendeesAbsent [invited no-shows] |
Agenda | Agenda ItemMaterialsPresenterDiscussionIssuesConclusionsAction Items |
Action Items | ActionAssigned ToTarget DateStatus |
Motions | MotionVoteResolved [carried/failed] |
Other | AnnouncementsIssuesNew BusinessUnfinished Business |
Transcript | [A complete transcript of what was said, typically generated by an automated tool] |
Approvals | [a list of signatures with role, name and date] |
Motions
A motion is a formal step to submit a matter for consideration to a group. This is a common concept in government, non-profit governance and other deliberative assemblies. Motions are somewhat uncommon in a corporate context.Approvals
Meeting minutes are commonly approved if a meeting seeks agreements between parties. This is uncommon for internal team meetings such as a design session or status meeting. It is old fashioned to include approvals in the document itself as this can be handled electronically with a document management system or similar tool. However, signatures on a paper document may be used if there is a legal requirement to do so.Overview: Meeting Minutes | ||
Type | ||
Definition | A document that captures the value generated by a meeting such as knowledge, decisions, agreements, designs, requirements and action items. | |
Also Known As | MinutesMinutes of MeetingMoM | |
Related Concepts |