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3 Examples of Meeting Minutes

 , June 09, 2018
Meeting minutes are a document that captures the value created by a meeting. This can include knowledge, requirements, designs, decisions, agreements, risk identification, issues and action items. The format of meeting minutes varies considerably from meeting to meeting. They are typically designed to be concise captures of the basic value created by a meeting such as a decision or status update. The following are illustrative examples of meeting minutes.

Example #1

Meeting minutes may capture decisions, issues and action items that take a step towards resolving issues. This is typical of an initial planning session that leads to more meetings.

Example #2

Meeting minutes should not be confused with a meeting agenda. An agenda is often a separate document or informal statement captured in a meeting booking or email. Nevertheless, it can be useful to include a brief description of the agenda in your meeting minutes.
If your meeting generates significant materials such as the list of brand names in the example, it is common to place this in a separate document and link to it from the meeting minutes.

Example #3

Meeting minutes may be structured by agenda item with a separate list of discussion points and action items for each.


Depending on the context, the following fields may be included in meeting minutes.
RolesMeeting Organizer
Prepared by [meeting minutes]
Absent [invited no-shows]
AgendaAgenda Item
Action Items
Action ItemsAction
Assigned To
Target Date
Resolved [carried/failed]
New Business
Unfinished Business
Transcript[A complete transcript of what was said, typically generated by an automated tool]
[a list of signatures with role, name and date]


A motion is a formal step to submit a matter for consideration to a group. This is a common concept in government, non-profit governance and other deliberative assemblies. Motions are somewhat uncommon in a corporate context.


Meeting minutes are commonly approved if a meeting seeks agreements between parties. This is uncommon for internal team meetings such as a design session or status meeting. It is old fashioned to include approvals in the document itself as this can be handled electronically with a document management system or similar tool. However, signatures on a paper document may be used if there is a legal requirement to do so.
Overview: Meeting Minutes
DefinitionA document that captures the value generated by a meeting such as knowledge, decisions, agreements, designs, requirements and action items.
Also Known AsMinutes
Minutes of Meeting
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This is the complete list of articles we have written about meetings.
Ground Rules
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Meeting Goals
Meeting Management
Meeting Minutes
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