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What is a Project Proposal?

 , updated on September 09, 2022
A project proposal is a document that provides all the information required for project stakeholders to decide to initiate a project. It is essentially a rigorously defined project pitch that may contain the following:

Problem Statement

Background of why the project is proposed in terms of the problems it solves.

Business Case

A business case is a formal financial analysis that defines the investment required and the anticipated payback.

Assumptions

The assumptions that form the basis of your estimates and solution proposal.

Constraints

Known constraints on the project.

Alternatives

Capture the alternatives that you have considered such as other potential solutions that were discussed. Also discuss the impact of not doing the project as this is always an alternative.

Estimates

Initial ballpark estimates of schedule and budget.

Risks

Begin the process of identifying project risks.
Overview: Project Proposal
TypeProject Artifact
DefinitionA document that provides all the information required for project stakeholders to decide to initiate a project.
ValueCaptures the information required to make the decision to invest in a project.
Begins to identify project assumptions, constraints, risks and requirements.
An artifact that allows the future to understand why a project was initiated.
Related ConceptsProject Artifacts
Business Case
Concept Note
Project Management

Project Management

This is the complete list of articles we have written about project management.
Acceptance Criteria
Acceptance Testing
Agile
Assumptions
Baseline
Basis Of Estimate
Behavioral Requirements
Change Control Board
Change Fatigue
Change Request
Concept Note
Cone Of Uncertainty
Constraints
Corrective Action
Cost Baseline
Cost Contingency
Cost Control
Cost Overrun
Cost Variance
Defect
Defect Density
Deliverable
Document Control
Earned Value
Escalation
Estimate At Completion
Estimate To Complete
Estimates
Feasibility Analysis
Fudge Factor
Full-Time Equivalent
Human Factors
Issue Management
Issues
Lead Time
Lessons Learned
Level Of Effort
Milestone
Opportunity Study
Out Of Scope
Parametric Estimate
Phased Implementation
Principles
Process
Program Management
Project Charter
Project Communication
Project Complexity
Project Concept
Project Controls
Project Failure
Project Goals
Project Management
Project Metrics
Project Planning
Project Productivity
Project Proposal
Project Risk
Regression Testing
Requirements
Requirements Quality
Return On Investment
RFP
Risk Register
Schedule Baseline
Schedule Chicken
Scope
Scope Baseline
Scope Creep
Scrum
Set Up To Fail
Specifications
Sponsor
Stakeholder
Stakeholder Management
Statement Of Work
Story Points
Subproject
Use Case
User Stories
Workaround
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Assumptions

The definition of assumption with examples.

Acceptance Criteria

An overview of acceptance criteria.

Requirements

The common types and formats of requirements.

Project Concept

The definition of project concept with examples.

Project Status Report

An overview of project status reports with complete examples.

Project Management Process

An overview of the project management process.

Project Scope

An overview of project scope with examples.

Scope

A list of items to include in scope.

Deliverable

A definition of project deliverable with several common examples.

Project Risk

A list of common project risks.

Project Management Basics

A list of basic project management techniques.

Workaround

A definition of workaround with examples.

Project Branding

A list of project branding techniques.

Stakeholder Management

A definition of project stakeholder management with examples.

Action Plan

A definition of action plan with examples.

Cost Overrun

The primary types of cost overrun.

Document Control

The definition of document control with examples.

Project Oversight

A guide to project oversight.

Design-Driven Development

A definition of design driven development with examples.
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