An inventory of software licenses including how they are currently assigned. | A regular process of confirming that software licenses are still in use. |
Analysis to determine if software licenses can be retired / discontinued. | Performing risk analysis on legacy systems and equipment to prioritize modernization efforts. |
Modernization programs that replace old systems and hardware. | Tagging physical hardware with asset tracking tags. |
Segregation of duties such as different people who are responsible for purchasing assets and confirming that they are actually in use. | Recording the serial numbers of hardware and assigning asset tracking numbers to all assets. |
The process of disposing of hardware and software at end of life. | Inventory reporting that feeds into financial reporting of the assets of a firm. |
Inventory of consumables such as printer ink. | Tracking consumption of consumables such as printer ink. |
Detection and reporting of missing assets and consumables. | Providing help desk services related to assets such as requests for assets and requests to dispose of assets. |
Compliance to regulations and standards such as financial reporting and internal control practices. | A regular process to confirm with employees the assets that are assigned to them to resolve any discrepancies. |
Automated asset tracking whereby assets are discovered and tracked using networking technologies such as RFID. | Processes to control that assets are being used in compliance with policy. For example, tracking that assets that can't be removed from a location are at that location. |
Planning the procurement of new assets. | Forecasting and estimating asset procurement needs. |
Managing the maintenance and repair of assets. | Planning the lifecycle and retirement of assets. |
Performing asset audits. | Reporting asset and software costs by business unit and cost center. |
Reconciliation of asset tracking data with operational realities. | Identifying and potentially selling surplus and out-of-use assets. |
| Overview: IT Asset Management | ||
Type | ||
Definition | The discipline of governing and controlling the purchase, deployment, maintenance, utilization and disposal of an organization's IT hardware and software assets. | |
Related Concepts | ||
