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70 Examples of Formal Communication

 , updated on August 14, 2023
Formal communication is any communication that is offered in the official capacity of the professionals involved. In other words, it is communication that stems from the authority, accountability and responsibility of a job. Communications from external stakeholders such as customers, neighbors or government officials can also be formal if it is serious in content. The following are illustrative examples of formal communication.
Analysis Reports
Annual Reports
Application Forms
Audit Reports
Brochures
Budgets
Business Plans
Business Proposals
Bylaws
Catalogs
Code of Conduct
Complaint Letters
Conferences
Constitutions
Contracts
Customer Inquiries
Documents
Dress Codes
Email
Employee Handbooks
Evaluations
Feedback Forms
Financial Statements
Incident Reports
Invoices
Job Descriptions
Job Offer Letters
Laws
Legal Documents
Legal Notices
Letters
Meeting Agendas
Meeting Minutes
Meetings
Memorandum of Understanding
Memos
Mission Statements
Organizational Chart
Performance Feedback
Performance Reviews
Permits
Policy Statements
Position Papers
Presentations
Press Kits
Press Releases
Procedure Manuals
Product Manuals
Project Plans
Public Notices
Public Speaking
Purchase Orders
Regulations
Reports
Request for Proposals
Requirements Documents
Resignation Letters
Safety Manuals
Specifications
Standard Operating Procedures
Statements of Principles & Values
Terms & Conditions
Testimonials
Town Hall Meetings
Training Manuals
Verbal Instructions
Verbal Warnings
Video Conferences
Warning Letters
White Papers

Meetings

Scheduled meetings. Unscheduled conversations are sometimes formal, particularly if they occur on the premises of a firm and are related to work.

Legal & Commercial Notices

Notices that are of legal and/or commercial relevance. In some cases, this requires an audit trail to show that a notice was received. For example, a performance review may be signed by a manager and employee and retained as a record.

Documents

Documents that are released to their intended audience. It is common to use version numbers and comments such as "draft" to indicate an unreleased document.

Reports

Reports such as a dashboard that is published to stakeholders.

Publications

Information that is published with wide distribution such as a press release, blog entry or white paper. This can include internal publications such as an intranet.

Social Media

Information posted to social media accounts officially or commonly associated with an organization.

Graphics

Graphics such as signs, posters, slides and handouts that are displayed in public locations or an office.

Messages

Messages such as emails that are sent in an official capacity. It is common to keep professional and private messaging accounts separated.

Media

Media content such as videos and audio that is released through official communication channels.

Public Speaking

Presentations to internal staff or public events such as an industry conference.
Overview: Formal Communication
Type
Definition (1)
Communication that is offered in the official capacity of the professionals involved.
Definition (2)
Written, verbal or visual communication with content that is serious in nature that is delivered with diligence and care.
Related Concepts
Next: Formal Language
More about formal communication:
Accountability
Audit Trail
Authority
Communication
Communication Planning
Direct Communication
External Communication
Intranet
Justification
Media
Rationale
Responsibility
Stakeholders
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