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17 Examples of Budget Control

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Budget control is a process of budget planning and implementation that is designed to ensure that resources are allocated in an efficient, transparent and secure way. The following are common elements of budget control.

Estimates & Forecasts

The development of estimates and costs forecasts.


Planning the expenses associated with programs, projects, strategies or operations functions.


Coordination of budgets across an organization. For example, if marketing is planning a big spend to promote a product they will confirm that operations has a budget to produce the product.

Cost-Benefit Analysis

Financial calculations that show how spending will result in benefits. For example, a return on investment analysis for a project.

Roles & Responsibilities

Identifying people who are accountable and responsible for the budget and related activities such as procurement.


A review and approvals process that establishes accountability for spending at an appropriate level of an organization. Changes and overspending also typically require approvals. Budgets may be designed with some flexibility to avoid excessive approvals.

Separation of Concerns

Designing processes and roles such that there are no potential conflicts or security gaps. For example, separation of approval and administration of a budget into different roles that must be performed by different teams.

Information Security

Securing the technology tools and documents that support budget control. For example, permissions that only allow the owner of the budget to update it.

Audit Trail

Logs that trace every financial transaction and change to information and back to an individual.


Control and retention of documentation. For example, checking budgets and related information such as invoices into a knowledge management system that is managed according to an organization's document control practices.


Prompt reporting of expenses to accounting teams along with any procedures that may be required by an organization's financial accounting processes.


Adherence to the procurement process and policy of your firm.

Monitoring & Reporting

Monitoring budget plans against actual spending and progress. Calculating the variances between the budget and reality.


Communication of budget reports and escalation of issues such as overspending or underperformance.

Remedial Action

Tactical actions to fix things when performance is failing or expenses exceed plans.


Updating a budget when it no longer reflects reality.

Performance Management

Setting goals for budget control and evaluating performance against those goals.
Overview: Budget Control
A process of budget planning and implementation that is designed to ensure that resources are allocated in an efficient, transparent and secure way.
Related Concepts

Knowledge Management

This is the complete list of articles we have written about knowledge management.
A Posteriori
A Priori
Anti Information
Artificial Knowledge
Body Of Knowledge
Corporate Memory
Dispersed Knowledge
Document Control
Document Quality
Domain Knowledge
Information Asymmetry
Information Management
Information Pollution
Knowledge Analysis
Knowledge Audit
Knowledge Discovery
Knowledge Loss
Knowledge Measurement
Knowledge Processes
Knowledge Quality
Knowledge Risk
Knowledge Transfer
Knowledge Value
Knowledge Velocity
Knowledge Waste
Knowledge Work
Known Unknowns
Master Copy
Meta Knowledge
Outside Context Problem
Propositional Knowledge
Situated Knowledge
Tacit Knowledge
Unknown Unknown
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An overview of the common types of budget.

Strategic Budget

A definition of strategic budget with examples.

Contingency Budget

A definition of contingency budget with an overview of common calculation methods.

Budget Definition

A financial plan for a defined activity over a period of time.

Budget Variance

An overview of budget variance.

Flexible Budget

A definition of flexible budget with examples.

Fixed Budget

A definition of fixed budget with examples.

Static Budget

A definition of static budget with examples.


The common types of estimates.

Capital Budget

A definition of capital budget with examples.

Cash Budget

A definition of cash budget with examples.

Internal Controls

A definition of internal controls with examples.


A definition of conformance with examples.

Separation Of Concerns

A definition of separation of concerns.

Quality Control

A list of quality control techniques.

Change Control

An overview of change control.

Management Control

The definition of management control with examples.

Social Control

A list of social controls.

Management Activities

An overview of management activities with examples.

Administration Examples

An overview of administration with examples.
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